# Business Requirements Document (BRD)

## Document Information

| Field | Value |
|-------|-------|
| **Document Title** | [Project/Initiative Name] BRD |
| **Version** | 1.0 |
| **Status** | Draft / In Review / Approved |
| **Author** | [Name] |
| **Owner** | [Business Owner Name] |
| **Created Date** | [YYYY-MM-DD] |
| **Last Updated** | [YYYY-MM-DD] |
| **Approvers** | [List of approvers] |

---

## 1. Executive Summary

### 1.1 Purpose
[2-3 sentences describing the purpose of this document and the initiative it covers]

### 1.2 Business Problem Statement
[Clear, concise description of the business problem or opportunity being addressed. What pain exists today? What opportunity is being missed?]

### 1.3 Proposed Solution (High-Level)
[Brief description of the proposed solution at a business level - avoid technical details]

### 1.4 Expected Business Value
[Quantified or qualified business benefits expected from this initiative]

---

## 2. Business Context

### 2.1 Background
[Historical context, market conditions, or organizational factors that led to this initiative]

### 2.2 Current State Analysis
[Description of the current state - processes, systems, pain points, inefficiencies]

### 2.3 Strategic Alignment
[How this initiative aligns with organizational strategy, goals, or OKRs]

| Strategic Goal | How This Initiative Supports It |
|----------------|--------------------------------|
| [Goal 1] | [Description] |
| [Goal 2] | [Description] |

### 2.4 Market/Competitive Analysis (if applicable)
[Competitive landscape, market trends, or external factors driving this initiative]

---

## 3. Stakeholder Analysis

### 3.1 Stakeholder Registry

| Stakeholder | Role | Interest Level | Influence | Communication Needs |
|-------------|------|----------------|-----------|---------------------|
| [Name/Group] | [Role] | High/Medium/Low | High/Medium/Low | [Frequency/Format] |

### 3.2 RACI Matrix

| Decision/Activity | Responsible | Accountable | Consulted | Informed |
|-------------------|-------------|-------------|-----------|----------|
| [Activity 1] | | | | |
| [Activity 2] | | | | |

---

## 4. Business Requirements

### 4.1 Business Objectives

| ID | Objective | Success Criteria | Priority |
|----|-----------|------------------|----------|
| BO-001 | [Objective] | [Measurable criteria] | Must Have / Should Have / Nice to Have |

### 4.2 Functional Business Requirements

| ID | Requirement | Rationale | Acceptance Criteria | Priority |
|----|-------------|-----------|---------------------|----------|
| BR-001 | [Requirement description] | [Why this is needed] | [How we know it's met] | Must Have |
| BR-002 | | | | |

### 4.3 Non-Functional Business Requirements

| ID | Requirement | Category | Acceptance Criteria | Priority |
|----|-------------|----------|---------------------|----------|
| NFR-001 | [Requirement] | Performance / Security / Compliance / Usability | [Criteria] | |

### 4.4 Business Rules

| ID | Rule | Trigger Condition | Action |
|----|------|-------------------|--------|
| RULE-001 | [Rule description] | [When this applies] | [What happens] |

---

## 5. Scope Definition

### 5.1 In Scope
- [Item 1]
- [Item 2]
- [Item 3]

### 5.2 Out of Scope
- [Item 1 - with reason why excluded]
- [Item 2 - with reason why excluded]

### 5.3 Future Considerations (Parking Lot)
- [Item that may be addressed in future phases]

---

## 6. Constraints and Assumptions

### 6.1 Constraints

| ID | Constraint | Type | Impact |
|----|------------|------|--------|
| C-001 | [Constraint description] | Budget / Time / Resource / Technical / Regulatory | [How it limits the solution] |

### 6.2 Assumptions

| ID | Assumption | Risk if Invalid | Validation Method |
|----|------------|-----------------|-------------------|
| A-001 | [Assumption] | [What happens if wrong] | [How to verify] |

### 6.3 Dependencies

| ID | Dependency | Type | Owner | Status |
|----|------------|------|-------|--------|
| D-001 | [Dependency description] | Internal / External | [Owner] | Confirmed / Pending |

---

## 7. Risk Assessment

### 7.1 Risk Register

| ID | Risk | Probability | Impact | Risk Score | Mitigation Strategy | Owner |
|----|------|-------------|--------|------------|---------------------|-------|
| R-001 | [Risk description] | High/Medium/Low | High/Medium/Low | [H/M/L] | [Strategy] | [Name] |

### 7.2 Risk Matrix

|              | Low Impact | Medium Impact | High Impact |
|--------------|------------|---------------|-------------|
| **High Prob** | | | |
| **Med Prob** | | | |
| **Low Prob** | | | |

---

## 8. Success Metrics and KPIs

### 8.1 Key Performance Indicators

| KPI | Current Baseline | Target | Measurement Method | Frequency |
|-----|-----------------|--------|-------------------|-----------|
| [KPI 1] | [Current value] | [Target value] | [How measured] | [How often] |

### 8.2 Success Criteria

| Criterion | Definition of Success | Measurement |
|-----------|----------------------|-------------|
| [Criterion 1] | [What success looks like] | [How verified] |

---

## 9. Financial Analysis

### 9.1 Cost Estimates

| Category | One-Time Cost | Recurring Cost (Annual) | Notes |
|----------|---------------|------------------------|-------|
| Development | | | |
| Infrastructure | | | |
| Licensing | | | |
| Training | | | |
| Support | | | |
| **Total** | | | |

### 9.2 Benefit Analysis

| Benefit | Type | Annual Value | Calculation Method |
|---------|------|--------------|-------------------|
| [Benefit 1] | Tangible / Intangible | [$ amount] | [How calculated] |

### 9.3 ROI Summary

| Metric | Value |
|--------|-------|
| Total Investment | |
| Expected Annual Benefit | |
| Payback Period | |
| 3-Year ROI | |

---

## 10. Timeline and Milestones

### 10.1 High-Level Timeline

| Phase | Start Date | End Date | Key Deliverables |
|-------|------------|----------|------------------|
| Discovery | | | |
| Design | | | |
| Development | | | |
| Testing | | | |
| Deployment | | | |
| Stabilization | | | |

### 10.2 Key Milestones

| Milestone | Target Date | Criteria for Completion |
|-----------|-------------|------------------------|
| [Milestone 1] | [Date] | [What must be true] |

---

## 11. Regulatory and Compliance Considerations

### 11.1 Applicable Regulations
- [Regulation 1 - e.g., GDPR, HIPAA, SOX, PCI-DSS]
- [Regulation 2]

### 11.2 Compliance Requirements

| Regulation | Requirement | How Addressed |
|------------|-------------|---------------|
| [Regulation] | [Specific requirement] | [Approach] |

### 11.3 Audit Requirements
[Any audit trail, documentation, or reporting requirements]

---

## 12. Change Management

### 12.1 Impact Assessment

| Stakeholder Group | Nature of Change | Impact Level | Change Support Needed |
|-------------------|------------------|--------------|----------------------|
| [Group] | [What changes for them] | High/Medium/Low | [Training, communication, etc.] |

### 12.2 Communication Plan

| Audience | Message | Channel | Timing | Owner |
|----------|---------|---------|--------|-------|
| [Audience] | [Key message] | [Email, meeting, etc.] | [When] | [Who] |

### 12.3 Training Requirements

| Role | Training Needed | Format | Duration |
|------|----------------|--------|----------|
| [Role] | [Training topic] | [Format] | [Hours/Days] |

---

## 13. Approval and Sign-Off

### 13.1 Document Approval

| Role | Name | Signature | Date |
|------|------|-----------|------|
| Business Owner | | | |
| Project Sponsor | | | |
| IT Lead | | | |
| Finance | | | |

### 13.2 Approval Notes
[Any conditions or notes associated with approval]

---

## Appendices

### Appendix A: Glossary
| Term | Definition |
|------|------------|
| [Term] | [Definition] |

### Appendix B: Reference Documents
- [Document 1 with link]
- [Document 2 with link]

### Appendix C: Interview Notes / Research Summary
[Summary of stakeholder interviews or research conducted]

---

## Revision History

| Version | Date | Author | Changes |
|---------|------|--------|---------|
| 1.0 | [Date] | [Author] | Initial draft |
